Take control of your busy schedule with a few easy ideas!
Time
flies when you're having fun, but what if you're not having fun and your
time still seems to fly away? Do you ever feel like your schedule runs
you, rather than the other way around? Maybe you're feeling like you
can't get everything done, or that you don't really know where your time
goes. Sound familiar? If so, a "time makeover" might be just what you
need! Here are some simple strategies to help get your calendar under
control:
Take stock. To truly maximize your use of time, it's
helpful to first find out how you're currently spending your day. In a
journal or on a notepad, write down what you're doing from hour to hour
for a few days. Note what your current daily schedule is (if you have
one), what's working, and what isn't. Also notice what your energy
rhythms are—are you more "up" in the morning, or are you more of a night
owl?
Check it out. After keeping a log for a few days, start
looking for patterns. Are you spending most of your time on the things
that you want or need to do, or are you wasting lots of time
procrastinating or surfing the web? Where is time being used well, and
where do you see room for improvement? Also see whether the things that
are most important to you are synchronized with when you're the most
"up."
Build blocks. Group your different daily tasks into
categories, and then make the categories into "time blocks." Common
categories are work time (time you spend at your job or business), admin
tasks (paying bills, processing paper, etc.), pleasure time (breaks and
other downtime), and kid-related time (carpooling, getting the kids
ready for school).
Fill it in. Look at a blank calendar and
start setting up your revised schedule. Put your time blocks onto your
calendar based on how much time the tasks within each category take up.
As things come up during your day or your week, you'll now have time
literally "blocked out" for the tasks to fit into. Try to group related
tasks together—for instance, if you noted in your logs that you were
paying bills online on Tuesday and writing checks on Friday, try to
group those together on your calendar. Every process that you can group
or streamline will make a difference in how efficient you can be.
Keep
at it. After you've filled in your time blocks with tasks, you'll be
left with a revamped schedule. Try implementing your new schedule
slowly—that way you can make adjustments and tweaks. If something works
well—great! If not, see if you can shift a task to another time block or
shift the blocks around. Keep with it until you find the mix that works
for you.
You can get control over your schedule! With a little
advance planning and a few of my tips, you'll soon be master of your day
once more.